1.1. SIA Distant Race Management (hereinafter referred to as DRM), reg. No. 40203146904, address: Riga, Kungu Street 25 - 66, LV-1050, shall be the data controller.

1.2. DRM contact details for personal data processing matters shall be: hi [at] distantrace.com. Inquiries about personal data processing shall be made by using these contact details or by contacting DRM at its registered office.

1.3. DRM shall protect the privacy of the personal data of natural persons we receive, as well as process and store only such data that are lawfully obtained and necessary for our operations and for meeting regulatory requirements and honouring our contractual obligations. By visiting and using website distantrace.com, visitors shall agree to the terms of the Privacy Policy provided herein, including the terms of use of cookies.

2.1. Personal data are any information relating to an identified or identifiable natural person.

2.2. The Privacy Policy shall apply to ensuring the protection of privacy and personal data with respect to:

• Participants in the announced competitions;
• Registered users;
• Unregistered users.

2.3. DRM shall ensure the Customer’s privacy and personal data protection, respect the Customer’s right to the lawfulness of personal data processing in accordance with the applicable laws and regulations: Personal Data Protection Law of the Republic of Latvia, Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (the Regulation) and other applicable privacy and data processing laws and regulations.

2.4. The Privacy Policy shall apply to data processing, regardless of the form and/or environment in which the user provides personal data (distantrace.com website, paper format, by phone or via chat) and in what company systems or paper form the data are processed.

3.1. We may collect personal data from you directly when you provide information to DRM in order to register on distantrace.com for the purposes of receiving information, leaving a comment, asking a question, communicating with DRM or others. Please note that we shall not collect personal data about you unless you provide such information voluntarily.

3.2. Data that DRM may collect from you:

• Name, surname
• Email address
• Phone number
• Passwords
• Postal address
• Payment history
• Age
• Date of birth
• Gender
• GPS data about your activities
• Company data

3.3. Information we receive from third-party applications. We may receive information about you from third parties. For example, if you access the Service through a third-party connection or log-in, such as Facebook Connect, by “following,” “liking,” adding the DRM application, linking your account to the DRM Service, etc., that third party may pass certain information about your use of its service to DRM. This information could include, but is not limited to, the user ID associated with your account (for example, your Facebook UID), an access token necessary to access that service, any information that you have permitted the third party to share with us, and any information you have made public in connection with that service. You should always review, and if necessary, adjust your privacy settings on third-party websites and services before linking or connecting them to the Service. You may also unlink your third party account from the Service by adjusting your settings on the third party service. If you unlink your third party account, we will no longer receive information collected about you in connection with that service. If you communicate with us via social media, including Instagram, Facebook or TikTok and choose to share your user generated content with us, we may receive information such as videos you’ve created, your photo, your account name and your comments about DRM.

3.4. Password – a string of characters known only by the user and stored in encrypted form on the Portal. The password shall be used for user authentication. The user shall be responsible for not disclosing his/her username and password to third parties. Passwords shall be collected and stored on servers in encrypted form, therefore they shall not be known to third parties.

3.5. Should you subscribe to the newsletter, DRM may send information about the past and upcoming activities and events to the e-mail address you have provided. For the performance of this purpose, your personal data shall be processed until the moment when you recall your consent to the receipt of commercial statements, or opt out of receiving commercial statements. Information on the recalling of consent or opting out will be retained in order to accordingly comply with your request not to receive any commercial statements.

3.6. According to the DRM privacy policy, if data about your teammates is entered by the team captain, all team members must be informed and have given their consent to both - the submission of data to DRM and participation in the event.

3.7. DRM shall processes personal data for the following purposes:

• Communication
• User identification
• Provision / maintenance of services
• Improvement of services, development of new services
• Popularization of services
• Review and processing of claims
• Retaining users, increasing user loyalty, satisfaction surveys
• Administration of payments
• Website maintenance and upgrades
• Obtaining, calculating and publishing the results
• Statistics and performance analysis
• Efficiency analysis
• Ensuring data quality
• User surveys
• Other specific purposes, of which the user shall be informed at the time he/she provides the relevant data to DRM.

3.8. Please note that if you post comments or feedback on any of the competitions, blogs or message boards on this website, any personally identifiable information you mention shall be available to and usable by anyone who reads or views these comments or articles. In this case, we shall not be responsible for the personally identifiable information you choose to provide. The authors of all comments and feedback submitted are identifiable. Should the author request that information about him/herself as a person be deleted, comments and feedback shall not be deleted, only data that can identify the author shall be deleted.

3.9. Comments and feedbacks may not include the following:

• Materials (including video and audio materials), the publication or submission of which shall infringe on or violate the intellectual property rights of third parties
• Materials that offend a person’s honour and dignity or are morally unacceptable
• Materials that incite to violence, ethnic hatred or other illegal activities

The author shall be responsible for the content of his/her feedbacks or comments. If the feedback or comments contains any of the above, DRM shall have the right to delete the content and report it to the law enforcement authorities.

3.10. The use of information received from Health Connect will adhere to the Health Connect Permissions policy, including the Limited Use requirements.

4.1. Data about website visitors can also be obtained indirectly by using cookies. Cookies are files that a web browser stores on the user’s computer or mobile device. With the help of cookies, websites can also save the user’s individual settings. Cookies can be seen as a way for a website to obtain information that allows it to identify the user and respond accordingly. Information related to cookies shall not be used to identify visitors to distantrace.com. You have the option to disable the use of cookies by your Internet browser, which shall not prevent you from using the website, but may restrict the use of distantrace.com. In addition, the servers shall record your Internet Protocol (IP) address, browser type, language settings, operating system, Internet Service Provider (ISP), timestamp, and time spent in different distantrace.com sections. This information shall be collected and used only to ensure convenient and secure operation of the website, as well as for statistical purposes by providing an opportunity to analyse website visitors’ experience and learn more about the activities of distantrace.com visitors on the website.

4.2. The distantrace.com website contains Google Analytics cookies from Google Inc (HTTP Cookie, Google Tag). The purpose of Google Analytics cookies is to improve the quality of the content of the distantrace.com website and to tailor the content to the needs of the users. Website users shall have the opportunity to disable such cookies.

4.3. The distantrace.com website uses Facebook Pixel, which enables personalized advertising on the Facebook platform. Website users shall have the opportunity to disable such cookies.

4.4. If you want to restrict, block or delete cookies, then this option is provided by changing the settings of your browser. You cannot refuse the use of necessary and functional cookies, because without them it is not possible to ensure the functioning of the Website. You also cannot refuse the use of analytical cookies, as they are necessary for us to improve the operation of the Website. We use Google Analytics services. You can opt out by downloading and installing the Google Analytics Opt-out Browser Add-on.

4.5. Cookie information is not transferred outside the European Union and the EEA.

5.1. DRM shall protect user data with the help of modern technology opportunities, taking into consideration the existing privacy risks and the organizational, financial and technical resources of DRM, including the following security measures:

• Data encryption when transmitting data (SSL encryption)
• Firewall
• Intrusion protection and detection programs
• Other safety measures in accordance with current technical development possibilities

5.2. DRM shall store your personal information for as long as necessary to achieve the purposes described above or to meet legal requirements.

5.3. All personal data of users of the distantrace.com website that become known to DRM shall be considered confidential information. Personal data shall be processed and used only for the purposes and to the extent specified in this Privacy Policy. By processing and storing personal data, DRM shall protect personal data from accidental or unlawful disclosure, alteration, and any other unlawful processing. Only DRM-designated controllers shall have access to the data processing and modification functions.

5.4. DRM shall not disclose personal data of users or any information obtained during the provision of services, including information about the services received, to third parties, except:

• If a participant applies for a competition organized by the Competition organizer, we shall transfer the basic data of the participant to the specific Competition organizer so that the participant can be registered for the competition
• If the data must be transferred to the relevant third party as part of a contract in order to perform any function necessary for the performance of the contract or a function delegated by law (e.g., to a bank as part of a transaction or in order to provide a service)
• With the user’s explicit consent
• To persons provided for in external laws and regulations upon their substantiated request, in accordance with the procedures and to the extent specified in the external laws and regulations
• In cases specified in external laws and regulations for the protection of the legitimate interests of DRM, e.g., upon turning to a court or other state institutions with a claim against a person who has violated the legitimate interests of DRM.

6.1. DRM shall store and processes user data as long as at least one of the following applies:

• The user’s consent to the processing of his/her personal data is valid, unless there is another legal basis for data processing
• Data storage is necessary for compliance with a legal obligation to which any of the parties is subject
• DRM can pursue its legitimate interests pursuant to external laws and regulations (e.g., file an objection or bring or continue legal action)
• The results of the competitions in which the user has participated are available on the distantrace.com website

6.2. Once none of the above applies, the user’s personal data shall be deleted.

7.1. DRM shall ensure the accuracy of personal data in accordance with information obtained by the association through the distantrace.com website.

7.2. Visitors to distantrace.com shall have the right to access their personal data by sending DRM a request for information to the following email address: hi [at] distantrace.com. Visitors shall have the right to request the following information:

• The purpose and legal basis for the processing of personal data
• The date when the data were last altered
• Source of personal data
• Information on whether personal data are processed automatically
• Other information where provided by laws and regulations

7.3. The user shall also have the right, in accordance with the applicable laws and regulations, to request access to his/her personal data, as well as to ask DRM to complete, correct or delete the data, to restrict data processing in relation to the user, or to object to processing (including to processing of personal data based on the lawful (legitimate) interests of DRM), as well as the right to data portability. These rights shall be exercised in so far as the processing of the data does not result from obligations imposed on DRM by the applicable laws and regulations and organization of competitions, and which DRM must fulfil in the public interest.

7.4. Visitors to the distantrace.com website shall have the right to request that their personal data be completed, corrected and that data processing be terminated or data be deleted if they are out of date, incomplete, false, unlawfully processed or no longer fit for the purpose for which they are processed. Should you want to delete or make changes to your personal data, or you have any questions about the use of your personal data, please contact DRM by e-mail: hi [at] distantrace.com.

7.5. The user shall have the right to receive information related to the processing of his/her data, as provided in the relevant laws and regulations. Most of the user’s information is already posted in the section of the user’s profile on the distantrace.com website, where the user can verify the accuracy of his/her data and correct them.

7.6. Upon receiving a user’s request for the exercise of his/her rights, DRM shall verify the user’s identity, evaluate the request, and execute the request it in accordance with the applicable laws and regulations.

7.7. DRM shall reply the user by post by sending a registered letter to the address provided by the user or by email, taking into account, where possible, the manner in which the user would like to receive the reply.

7.8. DRM shall ensure that data processing and protection requirements are observed in accordance with the relevant laws and regulations and, in the event of a user’s objection, take appropriate action to resolve the objection. Should this fail, the user shall have the right to apply to the supervisory authority – the Data State Inspectorate.

8.1. We assume that you have read and accepted this Privacy Policy before using the distantrace.com website. Should you not agree to this Privacy Policy, please do not provide any information while using the distantrace.com website, and do not use it at all. DRM reserves the right to unilaterally change and supplement the Privacy Policy at any time without notice. The version of the Privacy Policy available on the distantrace.com website is the latest version of the Privacy Policy.

8.2. For questions regarding the Privacy Policy or data processing, as well as in other cases, please contact us by e-mail: hi [at] distantrace.com.

The current version is effective 1 March 2021